The Annual Meeting of the Gilford Yacht Club Condominium Association held on Saturday, September 12, 2020 outside of the Clubhouse located at 1996 Lake Shore Rd, Gilford, NH.
Attending directors: John Mark, Commodore; Brad Spinosa, Treasurer & Manager; Svend Filby, Secretary; Tim Matyuf, Director; Rich Briggs, Director; Robert Ducharme, GYC Attorney.
Amber Mark took roll call.
Meeting called to order at 10:15 a.m.
We have a quorum 43 owners (present and proxies). Owners now control the meeting.
Svend Filby, Secretary filed a proof of affidavit regarding the mailing of the meeting notice and included a list of owners and addresses.
Motion to accept Special Meeting September 12, 2019 by Slip 52, 2nd motion by Slip 5. – Unanimous
Motion to accept October 12, 2019 Special Meeting by Slip 52, 2nd motion by Slip 5 – Unanimous
Old Business
- Cameras coming for channel house bathhouse.
- Slip 34 will be addressed as soon as boats are out by work to be done by Winnipesaukee Marine.
- Roof on channel bathhouse will be replaced.
- Replacement of posts around the finger slips
ACTION ITEM: owners to email Manager if their posts need to be replaced.
- Slip 1 and 55 needs to be addressed as the dock has dropped by 2”.
ACTION ITEM: BOD has 30 days to respond.
ACTION ITEM: Brad to send email in a couple of days notifying who will repair it.
- Channel light at slips 35/36 needs to be fixed.
- Missing boards in the pump/haul out.
- Clubhouse Men’s bathroom light (needs ballast).
- Capital Reserve – Rich Bono volunteered to form a committee.
ACTION ITEM: BOD needs to adopt the capital reserve in the next 3 to 4 months or add to the next BOD meeting that the BOD will reach out.
When sending an email to Manager, cc all BOD. If no follow-up within 5 days cc lawyer ??
BOD needs to respond to requests by email and/or in writing within seven (7) days.
BOD notice and agenda must be posted on the website 10 days in advanced to notify owners.
Owners may speak for a total of 15 mins.
BOD meeting minutes must be posted within 60 days after meeting.
A draft of annual meeting minutes must be posted within 60 days after meeting; and added to agenda at the next annual meeting. Once adopted at the next meeting, post the final minutes on website.
Contacting lawyer – yes you can contact the lawyer directly, any charges will be reviewed by the BOD and will decide whether the Association or Owner would pay the bill.
BOD will establish committees and send out an email to owners asking for volunteers.
ACTION ITEM: Start a Maintenance committee before end of season and create a maintenance email address and post on the website a maintenance list and status.
Draft budget next Spring (March or April) and send out to owners prior to Annual Meeting. Add adoption of next year’s budget to agenda.
BOD Election
Candidates/Nominees from the floor:
Svend Filby
David Almstrom
Dimitri Zhivotovsky
Rich Bono
Greg Gunski
Bob Kokko
Elected Board Members
Svend Filby
David Almstrom
Dimitri Zhivotovsky
New Business
Research easement on Wildwood Rd (Bob Kokko).
Parking committee – (Amy Auletto).
BOD to send email to owners asking for volunteers start committees needed.
Obtain quotes from companies that will come out and detail the capital reserve (Rich Bono???)
This is an approved capital reserve expense.
Meeting adjourn: